NIC Neurolife Care

Candidate Privacy Notice

Effective Date: February 23, 2025
Last Updated: Sepetember 27, 2026

This Candidate Privacy Notice explains how NIC Neurolife Care may collect, use, disclose, store, and protect personal information relating to individuals who apply for employment or participate in the recruitment process.

1. Scope

This Privacy Notice applies to information processed in connection with recruitment, candidate screening, interviews, scheduling, assessments, employment verification, and related hiring activities.

2. Personal Information We May Collect

• Full name.
• Email address.
• Telephone number.
• City and state of residence.
• Resume and employment history.
• Education and professional qualifications.
• Professional certifications.
• Information provided during interviews.
• Interview availability.
• Recruitment correspondence.
• References where appropriate.
• Technical information related to portal use.

3. Information From Indeed

If you applied through Indeed, NIC Neurolife Care may receive the information you provided through your Indeed application, including your resume, contact information, employment history, and other application information.

4. How Candidate Information Is Used

Candidate information may be used to:

• Review employment applications.
• Assess qualifications and experience.
• Communicate with candidates.
• Schedule interviews.
• Conduct interviews.
• Administer recruitment assessments.
• Verify relevant information where lawful.
• Maintain recruitment records.
• Protect recruitment systems.
• Comply with applicable legal requirements.

5. Candidate Scheduling Information

If you use the NIC Neurolife Care interview scheduling portal or scheduling application, we may process information such as your name, email address, selected interview date, selected interview time, and scheduling confirmation information.

6. Information We Do Not Request for Scheduling

You should not be required to provide the following simply to schedule an interview:

• Social Security number.
• Bank account password.
• Online banking login information.
• Credit or debit card information.
• Windows password.
• Email account password.
• Cryptocurrency payment.
• Gift card payment.

7. Sharing Candidate Information

Candidate information may be accessible to authorized personnel involved in recruitment and hiring, which may include:

• Human Resources personnel.
• Talent Acquisition personnel.
• Hiring managers.
• Authorized Finance/Treasury leadership.
• Information technology personnel where necessary.
• Approved recruitment service providers.

8. Service Providers

NIC Neurolife Care may use third-party service providers for legitimate recruitment functions including recruitment platforms, hosting, email communications, interview scheduling, video interviews, and lawful employment screening.

9. Zoom Interviews

NIC Neurolife Care may use Zoom or another approved video-conferencing service to conduct virtual interviews. Candidates will receive interview access information through authorized recruitment communications.

10. Interview Recording

NIC Neurolife Care will not record an interview unless appropriate notice is provided and any consent required by applicable law or company policy has been obtained.

11. Data Security

NIC Neurolife Care uses reasonable administrative, technical, and organizational safeguards designed to protect candidate information from unauthorized access, misuse, alteration, or disclosure. However, no internet-based information system can be guaranteed to be completely secure.

12. Data Retention

Candidate information may be retained for a period reasonably necessary to administer recruitment, maintain business records, meet legal obligations, address disputes, and protect legitimate business interests. Retention periods may vary depending on applicable law and the candidate's location.

13. Candidate Rights

Depending on applicable law, candidates may have rights relating to their personal information, which may include requesting:

• Access to personal information.
• Correction of inaccurate information.
• Deletion where applicable.
• Information about how personal information is used.

14. Multi-State Recruitment

Because NIC Neurolife Care may consider remote applicants from multiple jurisdictions, additional state or local privacy rights or notices may apply depending on the candidate's location.

15. Changes to This Privacy Notice

NIC Neurolife Care may periodically update this Privacy Notice to reflect operational, legal, regulatory, or technological developments. The date shown at the top of this notice identifies the current version.

16. Privacy and Recruitment Contact